teaching

TESOL Turkey

Mission & Vision

Mission Statement

İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) is a national association of ELT professionals committed to advancing the quality of English language teaching by contributing to the sustainable quality of teacher education and in-service professional learning in Turkey through collaboration, open exchange of practice, research, standards, and advocacy.

Vision Statement

To become an international association trusted for knowledge and expertise in English language teaching, teacher education and in-service professional learning.

The fundamental goals of İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL), in line with the mission and vision statements specified above, are as follows:

Core Values

Councils

AFFILIATE NETWORK COUNCIL

Purpose

The Affiliate Network Council (ANC) supports İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) by helping to ensure a strong Affiliate Network. The ultimate objective of ANC is to connect the community of professionals involved in English Language Teaching and to establish relationships and partnerships with national and international (see French vacation & holidays calendar)associations and institutions dedicated to excellence in the field of ELT.

Responsibilities and Duties

The Affiliate Network Council (ANC) shall have the following responsibilities related to its purpose (other tasks may be assigned by the Board of Directors as needed):

search for and communicate with institutions and associations that share the same aims as İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL)
investigate and document criteria to become affiliates with international associations dealing with English Language Teaching and Professional development
hold correspondence with other affiliate associations to develop and maintain the

Affiliate Network

collaborate with professional councils and with the Board of Directors to start procedures to become an affiliate member of institutions and associations that share the same mission and vision with İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL)
facilitate methods to collect, share, and disseminate information and knowledge on
emerging professional issues through the Affiliate Network

encourage the sharing of professional knowledge, information, and expertise via contacts and affiliations established
research opportunities for cooperative events, projects, and initiatives between İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) and Affiliate Associations and Institutions
promote communication and collaboration among members of the English Language Teaching community on both national and international grounds by collaborating with the other councils and with the Board of Directors
search for and provide scholarships to enable the sharing of professional knowledge, information, and expertise by collaborating with relevant councils
establish and maintain close contact and collaboration with non-governmental bodies within Turkey which are dedicated to excellence in ELT (The British Council, The US Embassy)
establish affiliation criteria for those interested in becoming affiliates of İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL)

Duties of the ANC Board Liaison (ANCBL)

The ANCBL works with members of the ANC on all of the above-listed duties and is responsible for the following:

delegating tasks to the members of the council
overseeing that activities and tasks are being completed as planned and according to schedule
supervising all the results of the research conducted by members concerning the opportunities, criteria, and procedures to become affiliates with associations and institutions in the field of ELT
seeking the approval of the Board of Directors on becoming affiliates with associations and institutions in the field of ELT
collaborating with the other board liaisons to ensure the smooth flow of information between councils
updating members on attempted and finalized affiliations
updating members on all kinds of cooperative projects, events, and initiatives between İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) and Affiliate Associations and Institutions

Terms of Service

The ANC shall consist of 5 to 8 members and a board liaison.

Members are appointed by the TESOL Board of Directors through an application process, the details and calendar of which are announced on the TESOL web site. The application solicits information regarding the applicants’ knowledge of the strategic direction of the association, length of involvement with TESOL, professional training, and relevant experience. Once appointed, council members make a one-year commitment to serve. They may seek to renew their commitment annually for up to three years of service. The Board of Directors ensures adequate membership to enable to the ANC to carry out its duties and responsibilities.

Membership Criteria

Applicants should have knowledge of the strategic direction of the association and demonstrate strong commitment to the organization. They should also have strong communication and teamwork skills. When selecting members to the ANC, the Board of Directors, in addition to the above criteria, shall take into consideration the balance between state versus foundation university representation on the council as well as the balance between geographical representation.

Events Planning Council

Purpose

The Events Planning Council (EPC) supports İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) by ensuring that the annual conventions, regional events and roadshows are planned effectively in collaboration with other Professional Councils and Board of Directors. EPC shall set overall goals for each event and provide advice and guidance as needed. The EPC shall ensure that the content and program of TESOL events are focused on current issues that impact the field of English language teaching, responsive to the diverse needs of members and the TESOL field, and aligned with the strategic direction of the association.

Responsibilities and Duties

The EPC shall have the following responsibilities related to its purpose (other tasks may be assigned by the Board of Directors as needed):

collaborate with the TESOL International Association staff, the board liaison, and other Professional Councils to develop a framework for determining the content, themes, and the selection of tracks and topics for regional events and the annual convention
advance the association’s reputation as the global leader in professional development for the TESOL field by upholding standards of quality in providing unique and outstanding keynote speakers and conference sessions that will benefit the profession and the field
uphold and advance the quality of regional events and the annual convention by
collaborating with the Research Council to assess current and anticipated needs as they relate to the call for proposals and proposal review process
setting standards for conference speakers that address session titles, learning objectives, and the development and delivery of presentation content
developing a process to continually evaluate the relevance of current conference and convention programming
identifying elements that will enhance the attendee experience at regional events and the annual convention
collaborating with other Professional Councils to identify trends and issues in the field in order to shape programming at regional events and the annual convention to meet the needs of the English language teaching community
collaborating closely with institutions so as to plan roadshows whose programs are shaped based on institutional needs.

Duties of the EPC Board Liaison (EPCBL)

The EPCBL works with members of the EPC on all of the above-listed duties and is responsible for the following:

delegating tasks to the members of the council
overseeing that activities and tasks are being completed as planned and according to schedule
preparing a schedule and guidelines for the events
seeking the approval of the Board of Directors on the details of the organization of events (time, venue, theme, speakers, etc)
collaborating with the other board liaisons to ensure the smooth flow of information between councils
updating members about the events (annual convention, regional events and roadshows) through e-mail, social media and TESOL website.

Terms of Service

The EPC shall consist of 5 to 8 members and a board liaison.

Members are appointed by the TESOL Board of Directors through an application process, the details and calendar of which are announced on the TESOL website. The application solicits information regarding the applicants’ knowledge of the strategic direction of the association, length of involvement with TESOL, professional training, organizational skills, teamwork skills and relevant experience. Once appointed, council members make a one-year commitment to serve. They may seek to renew their commitment annually for up to three years of service. The Board of Directors shall ensure that the council has adequate membership to carry out its duties and responsibilities as specified above.

Membership Criteria

Applicants should have knowledge of the strategic direction of the association and demonstrate strong commitment to the organization. They should also have strong communication, organizational and teamwork skills. When selecting members to the EPC, the Board of Directors, in addition to the above criteria, shall take into consideration the balance between state versus foundation university representation on the council as well as the balance between geographical representation.

Promotion Council

Purpose

The Promotion Council (PC) supports İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) by disseminating information that is aligned with the association’s mission and strategic direction through various channels.

Responsibilities and Duties

The Promotion Council (PC) plans programs to generate and maintain interest in TESOL. To this end, the council shall:

develop a three-year strategic promotion plan to attract new members and to retain present ones
consider membership incentives and generate promotion ideas to attract new members
design a website for the flow of information regarding the organization’s history, mission, vision, core values, internal bylaws, events (past and future), membership opportunities/requirements, contact information, newsletter and photo gallery
contact colleagues through social media channels to keep them informed of upcoming events and the calendar for these (deadline for proposals, registration information, contact, and so on)
work in conjunction with all other TESOL Councils to keep members informed of all activities, developments and opportunities
use the social media extensively to disseminate information related to the association
prepare an annual online newsletter so as to share information regarding the association’s past and future events
encourage members to share techniques, tips, tested lessons, and practical tools and compile these in the form of a biannual online professional magazine
encourage the participation of a TESOL representative at networking events
collaborate with the Research Council to understand member expectations
collaborate with the Research Council to identify current member satisfaction (strengths and weaknesses of the association) as well as changing needs.

Duties of the PC Board Liaison (PCBL)

The PCBL works with members of the PC on all of the above-listed duties and is responsible for the following:

delegating tasks to the members of the council
overseeing that activities and task are being completed as planned and according to schedule
supervising all social media postings
editing the annual online newsletter
editing the biannual professional magazine
seeking the approval of the Board of Directors on potential promotion strategies
collaborating with the other board liaisons to ensure the smooth flow of information between councils
updating members on their membership status

Terms of Service

The PC shall consist of 5 to 8 members and a board liaison.

Members are appointed by the TESOL Board of Directors through an application process, the details and calendar of which are announced on the TESOL web site. The application solicits information regarding the applicants’ knowledge of the strategic direction of the association, length of involvement with TESOL, professional training, computer skills and relevant experience. Once appointed, council members make a one-year commitment to serve. They may seek to renew their commitment annually for up to three years of service. The Board of Directors ensures adequate membership to enable to the PC to carry out its duties and responsibilities.

Membership Criteria

Applicants should have knowledge of the strategic direction of the association and demonstrate strong commitment to the organization. They should also have strong communication and computer skills (Microsoft Office, email systems, social media, and preferably in web page design). When selecting members to the PC, the Board of Directors, in addition to the above criteria, shall take into consideration the balance between state versus foundation university representation on the council as well as the balance between geographical representation.

Research Council

Purpose

The Research Professional Council (hereafter RPC) informs, supports and guides research initiatives and priorities of the İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (hereafter TESOL).

Responsibilities and Duties

The Research Professional Council shall,

Identify priorities in ELT research for TESOL for strategic support and development,
Find ways to communicate TESOL identified research findings to different stakeholders, for example classroom teachers, administrators, policy makers, and researchers,
Promote productive, inclusive, and generative dialogues between practitioners and researchers,
Support identified priority research areas through various activities, including but not limited to mini-grants and collaborations with other Professional Councils,
Build members’ expertise in different types of scholarship and mentor novice scholars into the profession.

Duties of the RPC Board Liasion (RPCL)

Delegate tasks to the members of the RPC
Monitor activities and tasks while working with RPC members towards the benchmarks, of all running research projects,
Conduct periodical needs assessment both within TESOL membership and the ELT context on national/international level,
Advise the Board of Directors about research findings, and possible areas of focus,
Collaborate with national and international affiliates on common research projects/studies,
Collaborate with the other board liaisons in achieving common goals of TESOL,
Prepare regular reports for the Board of Directors on the running research work,
Prepare reports for the wider TESOL membership about research findings,

Terms of Service

The RPC shall consist of 8 to 12 members and board liaison.

Members are appointed by the TESOL Board of Directors through an application process. The application should solicit information regarding education and professional training, relevant experience, and potential contributions to the Professional Council with reference to the Professional Council’s goals and objectives.

Once appointed, Professional Council members make a one-year commitment to serve, renewable twice annually for up to three years of service. The RPC shall ensure adequate membership, including experienced researchers and novice researchers, to carry out its duties and responsibilities as specified above.

Membership Criteria

The RPC membership should be representative of the diversity of researchers and research interests within the broader TESOL membership. To this end, relevant application criteria include: level of education, English language research experience (including methodologies, topics and length of time in the field), geographical representation, research contexts, and willingness of the applicants to contribute to meeting RPC goals and objectives. Potential members of the RPC should be members of TESOL in good standing.

The RPC should aim for a mix of experienced and novice researchers who use a range of language teaching/learning research methodologies, and who have varying areas of investigation that include but are not limited to English language instruction and language acquisition theories, teacher education, professional identity, applied linguistics, second language acquisition and multilingualism.

Boards

Founding Members

Board Members

Board of Directors:

President: Bahar Gün (İzmir University of Economics)
e-mail: bahar.gun@ieu.edu.tr

Treasurer: Yeşim Eraslan (TED University)
e-mail: yesim.eraslan@tedu.edu.tr

Member: Beril Ayman Yücel (TOBB ETU)
e-mail: beril.yucel@gmail.com

Member: Sibel Tüzel Kandiller (Freelance)
e-mail: stuzelkandiller@gmail.com

Member: Yasemin Yelbay (Hacettepe University)
e-mail: yaseminyelbay@gmail.com

Supervisory Board:

President: Kenan Dikilitaş (Bahçeşehir University)
e-mail: kenandikilitas@gmail.com

Member: Hande Kefeli Çalık (Yaşar University)
e-mail: hande.kefeli@yasar.edu.tr

Member: Sinem Atamsoy Koşar (Ege University)
e-mail: Sinematamsoy@hotmail.com

Why Become a Members

What is İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL)?

İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) is a non-profit professional association which was officially founded in June 2017 in Turkey after having functioned as T-PLUS (Trainers’ Professional Learning and Unlimited Sharing) since 2012.

Anyone involved in any aspect of English language teaching (curriculum, assessment, management, professional development, and so forth.) both within and outside Turkey can become a member of this association.

How do we operate?

İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL) is administered by a 5-member Board of Directors and 3-member Supervisory Committee.

What are the membership benefits?

How can you become a member?

The entrance membership fee is 50 TL.

The annual membership fee is 150 TL.

The fee entitles you to attend the one-day local events free of charge and the annual convention at a reduced price. Members receive a biannual online professional magazine and annual online bulletin accessible through the members-only-area of the website.

If you are interested in becoming a member of İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği (TESOL), please follow the steps below.

To become a member, please

  1. download and complete the membership form in the link below,

  2. make the necessary bank deposits (membership entrance fee: TL 50 & annual membership fee: TL 150) payable to İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği through DenizBank (Ankara Çukurambar Branch),

Bank accounts:

TL IBAN: TR96 0013 4000 0151 9159 4000 01

USD IBAN: TR69 0013 4000 0151 9159 4000 02

EUR IBAN: TR42 0013 4000 0151 9159 4000 03

You can pay through DenizBank (Ankara Çukurambar Branch).

  1. send the membership form, a copy of your ID, your photo and the bank receipt to tesolinturkey@gmail.com.

TESOL in Turkey Membership Form / İNGİLİZ DİLİ ÖĞRETİMİ VE MESLEKİ GELİŞİM DERNEĞİ Üyelik Formu

How can you get further information about the association?

Contact Information: tesolinturkey@gmail.com

Constitution

TEACHING ENGLISH TO SPEAKERS OF OTHER LANGUAGES ASSOCIATION (TESOL IN TURKEY)

CONSTITUTION

The Name and Headquarters of the Association

Article 1- The name of the association is: “İngiliz Dili Öğretimi Ve Mesleki Gelişim Derneği” (Teaching English to Speakers of Other Languages Association).

The headquarters of the Association is in İzmir. The abbreviated name of the Association is TESOL. No branches shall be opened.

The Mission of the Association, Fields and Forms of Activity to Be Pursued to Realize This Mission, and Area of Operation

Article 2– The Association, the Teaching English to Speakers of Other Languages Association (TESOL) (İngiliz Dili Öğretimi ve Mesleki Gelişim Derneği), has been established with the purpose of contributing to the professional development of teachers by offering continuous education and research opportunities so as to increase the quality of English language teaching.

Fields and Forms of Activity to be Pursued by the Association

The Association shall:

1- Do research in order to activate and improve own activities,

2- Organize educational activities such as courses, seminars and panel discussions,

3- Obtain information, documents and publications required to realize its mission; set up a documentation center; publish newsletters, books and journals with the aim of disseminating information regarding studies and activities in line with its mission,

4- Maintain a healthy work environment and provide the necessary technical equipment, office stock and stationary in order to realize its mission,

5- Be involved in fundraising and receive donations from domestic as well as foreign sources on condition that necessary permissions have been granted,

6- Establish and operate financial, commercial and industrial establishments so as to obtain the required income to realize the purview of this statute,

7- Open clubs, establish and furnish social and cultural facilities for the members to benefit from and put their leisure time to good use,

8- Organize or make it possible for the members to benefit from leisure activities such as dinner parties, concerts, get-togethers, plays, exhibitions, sports activities, trips, sports events, fun activities and the like in order to establish and maintain human relations among members,

9- Buy, sell, lease and rent out movable and immovable property needed for the operations of the Association and establish limited property rights on immovable properties,

10- Establish a domestic or overseas foundation, federation or affiliation with an already existing federation, and set up facilities that associations may establish on condition that necessary permits have been obtained and there arises such a need to realize its mission,

11- Operate internationally, affiliate and conduct joint studies or cooperate with foreign associations/agencies,

12- On condition that it is deemed necessary and is in accordance with Law no.5072 on the provisions of the act regarding Liaisons of Associations and Endowments with State Institutions and Organizations, carry out joint projects on subjects that are within the scope of state institutions and organizations to realize its mission,

13- Establish a saving and an aid fund for association members to meet their basic needs like food and drink in addition to their short term loan needs, or other goods and services,

14- Open representative agencies where considered necessary,

15- Form platforms on areas related with the mission of the association and areas that are not prohibited by law so as to realize a joint mission with other associations, endowments, unions and similar non-profit organizations.

The Association’s Area of Operation

The Association shall operate in the area of English language teaching both domestically and internationally.

The Right to Membership and Membership Procedures

Article 3- Every natural and legal entity who has the capacity to act, who adopts the mission and vision of the Association and agrees to work towards these goals, who bears the qualities prescribed by this constitution, as well as professionals who teach English at different levels, who conduct studies at national and international levels, who provide training on teacher/trainer education and who work at administrative positions in the field of English language teaching shall possess the right to become a member of this association. However, to become a member, foreign real persons need to have a Turkish identity number or a residence/work permit. No such condition is required for honorary membership.

Membership applications shall be made to the Association Presidency in writing and evaluated by the Board of Directors, Notification regarding the decision for the initiation or rejection of a membership request shall be sent to the applicant in maximum thirty (30) days. The member whose application is accepted shall be recorded in the registry kept for this purpose.

The members of the Association are those who are the founders of the Association and those who have been granted membership by the Board of Directors upon their application.

Those who make significant contributions to the Association both materially and morally may be granted honorary membership upon the decision of the Board of Directors.

After evaluating each applicant’s qualifications and the possible contributions they may make to the “Teaching English to Speakers of Other Languages Association”, the Board of Directors shall finalize the application.

Leaving Membership

Article 4- Each member has the right to leave the Association provided that they notify the Association of the resignation in writing.

Once the resignation petition reaches the Board of Directors, resignation procedures are considered to have been completed.

Resignation from membership does not end accountability for the accumulated debts of the member to the association.

Termination of Membership

Article 5– Cases that require the termination of membership are:

1- Exhibiting behavior contrary to the constitution of the association,

2- Constantly avoiding tasks and assignments,

3- Continuing to withhold payment of the membership fee for six months despite written warnings,

4- Failing to comply with decisions made by bodies of the Association,

5- Having lost the qualities prescribed by the constitution for membership.

If any one of the above-mentioned claims is substantiated, the Board of Directors shall terminate membership.

Members whose memberships have been terminated are removed from the member registry and cannot claim rights to the assets of the Association.

Organizational Structure

Article 6– The main bodies of the association include:

1- The General Assembly

2- The Board of Directors

3- The Supervisory Board

Formation of the General Assembly, Time of Sessions and Rules of Procedure for Calls and Meetings

Article 7– The General Assembly is the most authoritative decision-making body of the Association and consists of all registered members.

The General Assembly:

1- Ordinarily meets at the time specified in this statute,

2- Meets extraordinarily within thirty days in cases where the Board of Directors or the Supervisory Board deems it necessary, or upon the written demand of one fifth (1/5) of the members,

The Ordinary Meeting of the General Assembly is held once every 3 years in the month of May at a venue determined by the Board of Directors. The General Assembly is called into session by the Board of Directors.

Should the Board of Directors fail to call a session of the General Assembly, the peace judge shall appoint three members to convene the General Assembly upon the application of one of the members of the Association.

Rules of Procedure for the Calling of the General Assembly *

The Board of Directors shall compile a list of all members entitled to participate in the General Assembly. At least fifteen (15) days prior to the intended date of the meeting, eligible members shall be notified of the date, time, venue and agenda of the meeting via one of the following means: an announcement in at least one newspaper, a bulletin posted on the Association website, a letter, email or text message to the address or number shared by each member, or by means of local broadcasts. The notification of the meeting shall include the date, time and venue of the second meeting should the General Assembly be unable to convene the first time due to lack of majority. The period between the first meeting and the second meeting cannot fall short of seven (7) or exceed sixty (60) days.

If a meeting is postponed due to a reason other than lack of majority, the postponement together with the reason(s) for the postponement shall be announced to the members in accordance with the Rules for Procedure for the Calling of the General Assembly as stated above. The second meeting must be held no later than within six (6) months after the date of the initially planned meeting. The members are re-called to the second meeting according to the principles stated in the above paragraph.

A General Assembly Meeting cannot be postponed more than once.

General Assembly Meeting Procedure *

The General Assembly shall convene with the participation of the majority of eligible members or with the participation of two-thirds (2/3) of eligible members in cases that require an amendment to the constitution or in the event of the dissolution of the Association. If a meeting is postponed due to lack of majority, a majority shall not be sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of the members of the Board of Directors and Supervisory Board.

A list of members entitled to attend the General Assembly Meeting shall be made available at the meeting venue. Members of the Board of Directors or officials designated by the Board of Directors shall check identification documents issued by official authorities to verify the identity of the members attending the meeting. Members shall enter the meeting venue upon signing against their names on the attendee list prepared by the Board of Directors.

Should there be a majority, this shall be put on record and the session shall be opened by either the President of the Association or a member of the Board of Directors appointed by the President. Should there not be a majority, this too shall be put on record by the Board of Directors.

After the opening, a Meeting Council consisting of a chairperson and an adequate number of acting chairs shall be elected to manage the meeting. When voting to select members to the bodies of the Association, it shall be mandatory for voting members to show the council proof of identification and to sign against their names on the attendee list.

The chairperson of the council shall be responsible for the smooth running of the meeting as well as for ensuring safety.

During a General Assembly Meeting, only those items on the agenda shall be discussed. However, items that are presented in writing with the consent of one-tenth (1/10) of the members present shall be added to the agenda and addressed.

In a General Assembly Meeting, each member shall have one vote and each member shall personally use his right to vote. Honorary members may attend General Assembly meetings but cannot vote. If a legal entity is a member, the chairperson of the legal entity or a person appointed by the chairperson shall vote for the legal entity.

Issues discussed in the meeting and decisions taken shall be recorded in writing as the meeting minutes and signed by the chairperson of the Meeting Council and the scribes. At the end of the meeting, the meeting minutes and all other documents shall be submitted to the President of the Association. The President shall be responsible for ensuring the safety of these documents and turning theses over to the newly elected Board of Directors within seven days following the meeting.

Rules of Procedure for Voting and Decision-Making

Article 8– In a General Assembly Meeting, unless otherwise decided, voting shall be done by open ballot. In open vote, the method specified by the chair of the General Assembly shall be used.

In the event of a secret ballot, ballot papers sealed by the chairperson of the Meeting Council shall be cast into an empty container following identity verification. Upon completion of voting, the ballot papers shall be openly sorted, counted and the results recorded.

Motions shall be decided by simple majority. Quorum shall be fifty percent plus one (50% + 1) of the members present at the meeting. However, the motion to make amendments to the constitution and/or to dissolve the association shall be decided with the concurrence of two-thirds (2/3) of the votes cast. Quorum shall be two-thirds (2/3) of the members present at the meeting.

Decisions Make without an Official Meeting or an Official Call *

Decisions taken with the written participation of all members as well as decisions taken at meetings attended by all members, albeit not having been called in accordance with the Rules of Procedure for the Calling of the General Assembly, shall be considered valid and binding. Such meetings, nevertheless, shall not replace an ordinary meeting.

Duties and Authority of the General Assembly

Article 9- The items listed below shall fall within the responsibilities and duties of the General Assembly.

1- To select the bodies of the Association,

2- To make amendments to the constitution,

3- To discuss reports submitted by the Board of Directors and the Supervisory Board and to absolve the Board of Directors from responsibility,

4- To discuss and accept the budget prepared by the Board of Directors as is or by making alterations when necessary,

5- To authorize the Board of Directors to purchase immovable properties necessary for the Association or to sell existing ones,

6- To examine bylaws, policies and/or regulations to be prepared in relation to the activities of the Association by the Board of Directors and to approve these as they are or to make modifications as necessary,

7- To determine the amount to be paid to the non-civil servant President, members of the Board of Directors and members of the Supervisory Board as salary, allowance, travel expenses and compensation as well as the amount to be paid to members assigned to Association services as daily and travel expenses,

8- To decide whether the Association shall join or leave the Federation,

9- To decide whether the Association shall engage in international activities, join or leave associations and organizations abroad,

10- To decide whether the Association shall establish a foundation,

11- To decide whether to dissolve the Association,

12- To examine and reconcile other proposals of the Board of Directors,

13- To fulfill other duties assigned to the General Assembly in this charter.

The General Assembly shall audit other bodies of the Association and dismiss them at any time for justifiable reasons,

The final decision on acceptance to membership and termination of membership shall be made by the General Assembly. As the most authoritative body of the Association, the Assembly shall fulfill all duties and exercise all authorities not assigned to another body of the Association.

The Composition, Duties and Authorities of the Board of Directors

Article 10- The Board of Directors shall be elected by the General Assembly as five principal and five substitute members.

At the first meeting after the election, the Board of Directors shall determine the President, Vice-President, Secretary, Treasurer and Member and thus decide on the division of tasks.

So long as all the members of board are notified, the Board of Directors may be called to a meeting at any time. The Board of Directors shall convene with the presence of more than half (50%) of the total members (3/5). Decisions shall be taken with the absolute majority vote of the members of the board present at the meeting.

If there is a vacancy due to resignation or other reasons on the Board of Directors, substitute members shall be called to duty. The call shall be made in accordance with the number of votes received during elections at the General Assembly. The substitute who received the highest vote shall be called first.

Duties and Authorities of the Board of Directors

The board shall be responsible for:

1- Representing the Association or authorizing one or more of its members on this subject,

2- Making transactions related to the income and expense accounts, preparing the budget for the upcoming term and submitting this to the General Assembly,

3- Preparing bylaws, policies and regulations related to the Association activities and submitting these to the approval of the General Assembly,

4- Purchasing immovable property with the authority granted by the General Assembly, selling movable and immovable property belonging to the Association, constructing buildings or facilities, making lease agreements, establishing pledge mortgages or the same rights for the Association,

5- Ensuring the opening of representative offices where necessary,

6- Implementing decisions taken at the General Assembly,

7- Preparing an annual report explaining the Association’s business account table or balance sheet and income table as well as the Board of Director’s operations at the end of each activity year and presenting these to the General Assembly when it convenes,

8- Ensuring the implementation of the budget,

9- Deciding on the acceptance of a member or the termination of a membership,

10- Taking all kinds of decisions to realize the purpose of the Association and implementing these,

11- Performing other duties assigned to the board by the legislation and exercising the authority.

The Composition, Duties and Authorities of the Supervisory Board

Article 11- The Supervisory Board shall be elected by the General Assembly as three principal and three substitute members.

If there is a vacancy due to resignation or other reasons on the Supervisory Board, substitute members shall be called to duty according to the number of votes each received during elections. The substitute who received the highest vote shall be called first.

Duties and Authorities of the Supervisory Board

The Supervisory Board shall be responsible for monitoring whether or not the Association is functioning in line with the aims and activities indicated in the constitution of the Association, and whether or not records, accounts and books are being kept according to legislation. Inspections shall be done annually, not exceeding one calendar year from the previous inspection, and in accordance with the rules of procedure stated in the constitution. Following inspection, the Supervisory Board shall submit the results of the audit to the Board of Directors as well as to the General Assembly when it convenes.

Should there be need, the Supervisory Board shall call the General Assembly to session.

Sources of Income

Article 12- The Association’s sources of income are listed below.

1- Membership Fees. Members shall pay a membership entrance fee of TL 50 and an annual membership fee of TL 150. The Board of Directors is authorized to increase or decrease these fees.

2- Donations from natural and legal entities

3- Income obtained from activities organized by the Association, such as social events, field trips, entertainment events, performances, concerts, sports competitions and conferences

4- Income from the Association’s assets

5- Donations collected according to provisions concerning donations and charity

6- Income from transactions initiated to generate funds to realize the Association’s mission

7- Other

Rules of Procedure for Record & Bookkeeping and Books & Ledgers to Be Kept *

Article 13- Rules of procedure for record and bookkeeping

The Association shall keep records and books according to the principles of operating accounts. Nevertheless, if gross income exceeds the limit stated in Article 31 of the Associations Regulations, operating ledgers shall be kept on a basis of balance in the following fiscal period.

If such a transition is made from operating accounts to a basis of balance, the Association shall only be able to return to operating accounts in the year following two consecutive accounting periods during which the balance remains below the limit stated in the Article 31.

Independently from the margins set in the Article 31, the Board of Directors may decide to keep records according to balance.

Should the Association start a commercial enterprise, a separate ledger shall be kept for this in accordance with Tax Procedural Law.

Record Keeping Procedures

The Association’s books and records shall be kept in accordance with the procedures and principles set in the Associations Regulations.

Books to be kept

The Association shall keep the books below.

a) The books to be kept on a basis of an operating account and the principles to be followed are as follows:

1- Minutes Book: The decisions of the Board of Directors shall be written in chronological order according to date and meeting number, and be signed by the members who attended the meeting.

2- Member Registration Book: Information related to members’ ID as well as date of membership initiation and termination shall be recorded in this book. Information regarding payment of membership fees may also be recorded in this book.

3- Document Registration Book: Incoming and outgoing documents shall be recorded with the date and document registration number. The original copies of all incoming documents and copies of all outgoing documents shall be filed. All incoming and outgoing electronic documents shall be printed and filed.

4- Accounting Book: The incomes and expenditures of the Association shall be recorded clearly and regularly in this book.

5- Receipt Registration Book: The receipts’ serial and sequence numbers, the name and signature of the persons who received and returned them as well as the date of receipt and return shall be recorded in this book.

6- Equipment Book: All equipment belonging to the Association shall be registered in this book with information pertaining to the date of purchase, the description of the piece of equipment and where it is to be used. Equipment that is no longer in use and is to be discarded shall also be noted.

The keeping of the Receipt Registration Book and Equipment Book is not mandatory.

b) Operating ledgers to be kept on a basis of balance and principles to be observed are as follows:

1- Books listed under section (a) 1, 2, 3 shall also be kept if operating ledgers are kept on a basis of balance.

2- General Journals: These books shall be kept according to the principles of Tax Procedural Laws and general communique on Accounting System Applications.

Authentication of Books

Apart from the General Journal, all obligatory books to be kept by the Association shall be authenticated by the Regional Associations Directorate or a notary before use. These books shall remain in use until all pages are used up and shall not require any repeated authentication. Nevertheless, General Journals kept on a basis of balance shall be certified annually in the last month of the year prior to the one in which it will be used.

Statement of Income and Balance Sheets

If ledgers are being kept on a basis of operating accounts, an “Operating Account Table” (as stated in Appendix 16 of the Associations Regulations) shall be prepared at the end of each calendar year (December 31). If ledgers are being kept on a basis of balance, a balance sheet and income statement shall be prepared at the end of each year (December 31) in accordance with the general communique announced by the Ministry of Finance on Accounting System Application.

The Association’s Income and Expense Transactions *

Article 14- Income and expense documents

Revenue for the Association shall be received with a “Payment Receipt” (as exemplified under Associations Regulations, Appendix 17). If the income is received through the bank, documents issued by the bank such as slips or statement of accounts may replace a payment receipt.

Association disbursements shall be made with expenditure documents such as invoices, retail sales receipts and self-employment receipts. However, for the payments covered by Article 94 of the Income Tax Law, an ‘Expense Slip’ shall be used as the expenditure document in accordance with the provisions of the Tax Procedural Law. As for payments that are not included within this scope (as seen in Appendix 13 of the Associations Regulations), documents such as “Expense Receipts” or “Bank Receipts” shall be used as expenditure documents.

Deliveries of free goods and services to be made to individuals, institutions or organizations by the Association shall be made with an “In-kind Aid Certificate” (included in Appendix 14 of the Associations Regulations). Free goods and service deliveries to be made to the Association by persons, institutions or organizations shall be accepted with an “In-kind Donation Receipt Certificate” (included in Appendix 15 of the Associations Regulations).

These documents shall be printed in the form and size shown in Appendix 13, Appendix 14 and Appendix 15. They shall bear successive series and sequence numbers and be composed of fifty counterfoil receipts and fifty carbon copy receipts in the form bindings or electronic systems. They shall be printed in cut-sheet form or continuous form. Documents to be printed in cut-sheet form or continuous form must be of the specified nature.

Receipt Documents

The “Receipt Documents” (in the form and size shown in Appendix 17 of the Associations Regulation) to be used in the collection of the Association’s revenues shall be printed upon approval by the Board of Directors.

The relevant provisions of the Associations Regulation shall be followed in the printing and control of receipt documents, their collection from the printing office, their registration in relevant books, the transition of the treasury, matters of collection and use of collected receipts as well as in the delivery of the collected income by the person or persons collecting income on behalf of the Association.

License of Authorization

Except for the original members of the Board of Directors, the person or persons collecting income on behalf of the Association shall be determined by the Board of Directors with specification regarding the period of authorization. An “Authorization Certificate” (as in Appendix 19 of the Associations Regulation) including the open identity, signature and photograph of the persons designated to collect income shall be issued by the Association in two copies and approved by the President of the Association’s Board of Directors. Members of the Board of Directors shall have license to collect income without authorization.

License of authorization shall be granted for a period of up to one year by the Board of Directors. Authorization documents that expire shall be renewed according to the procedure indicated in the previous paragraph. In the event of the expiration of a license of authorization or the resignation, death or job termination of the person on behalf of whom an authorization document has been issued, the authorization document shall be returned to the Association’s Board of Directors within a period of one week. A license of authorization can be canceled at any time upon the decision of the Board of Directors.

Storage Period of Income and Expense Documents

Except for books, all receipt documents, expenditure documents and other documents used by the Association shall be kept for 5 years in number and date order as registered in the books, barring cases specified in special laws.

Making a Declaration*

Article 15- A “Association Declaration” (in Appendix 21 of the Associations Regulations) including activities carried out by the Association during the previous year and the annual income and expense transaction results shall be completed by the Association’s Board of Directors within the first four months of each calendar year and submitted to the local authority by the President of the Association.

Notification Obligations

Article 16- Notifications to the local authority

Notification of General Assembly Results

A “General Assembly Results Statement” (in Appendix 3 of the Associations Regulations) including the names of all elected principal and substitute members of the Board of Directors and Supervisory Board as well as the names of members selected to other bodies of the Association shall be submitted to the local authority within 30 days subsequent to ordinary or extraordinary meetings of the General Assembly. In the event of a constitutional amendment, the meeting minutes of the General Assembly, pre and post versions of each article, and each page of the new charter signed/authorized by the simple majority of the Board of Directors shall be submitted to the local authority within thirty days.

Notification of Immovable Property

Within thirty days following the registration of newly purchased property, the “Immovable Property Form” (Associations Regulations, Appendix 26) shall be completed to notify the local authority of the purchase.

Notification of International Donations

In the event of an international donation, the “Declaration Form for International Donations” (Associations Regulations, Appendix 4) shall be completed and submitted to the local authority prior to the receipt of the donation.

Cash donations shall be received via bank transactions and declared to the local authority prior to use.

Notification of Changes

For changes made to the location of the headquarters of the Association, the “Declaration Form for Changes to the Location of Headquarters” (Associations Regulations, Appendix 24), and for changes made to bodies of the Association other those made in the General Assembly, the “Notification Form for Changes in Other Bodies of the Association” (Associations Regulations, Appendix 25) shall be completed and submitted to the local authority within thirty days following the change.

Constitutional amendments shall be submitted to the local authority in the form of an attachment to the General Assembly Results within 30 days subsequent to the General Assembly in which the amendment was made.

Opening Representative Agencies

Article 17- Representative agencies responsible for conducting activities of the Association in areas deemed necessary may be opened upon the decision of the Board of Directors. The address of the agency and the name of the representative or representatives appointed by the Board of Directors shall be submitted in writing to the local authority of the area. Representative agencies shall not be represented at the General Assembly.

Internal Auditing of the Association

Article 18- In addition to internal auditing by the General Assembly, the Board of Directors or the Supervisory board, it shall be possible to have a freelance supervisory organization appraise the Association. Inspections carried out by the General Assembly, the Board of Directors or a freelance supervisory organization, however, shall nor relieve the Supervisory Board of its responsibility to audit.

The Supervisory Board shall audit the Association at least once a year. When deemed necessary, the General Assembly or the Board of Directors may additionally audit or delegate auditing to freelance supervisory organizations.

Rules of Procedure for Incurring Debts

Article 19- To realize the aims and activities of the Association, borrowing shall be possible upon the decision of the Board of Directors. This may be in the form of loan for goods and services and/or cash. However, the amount of the loan shall neither be more than the Association’s sources of income nor result in financial difficulty for the Association.

Rules of Procedure for Constitutional Amendment

Article 20- Amendments to the constitution shall be made upon the decision of the General Assembly.

For an amendment to be made to the constitution, the General Assembly shall convene with the participation of two-thirds (2/3) of eligible members. If a meeting is postponed due to lack of required majority, majority shall not be sought in the second meeting. However, the number of members attending the second meeting shall not be less than twice the number of the members of the Board of Directors and Supervisory Board.

The decision to make a constitutional amendment shall require the concurrence of two-thirds (2/3) of the eligible votes present at the meeting. Constitutional amendment voting shall be done by open ballot at the General Assembly.

Dissolution of the Association and Estate Liquidation

Article 21- The General Assembly shall reserve the right to dissolve the Association.

The presence of two-thirds (2/3) of eligible members shall be sought for discussions pertaining to the motion to dissolve the Association. If a meeting is postponed due to lack of required majority, majority shall not be sought in the second meeting. However, the number of the members attending this second meeting shall not be less than twice the number of the members of the Board of Directors and Supervisory Board.

The decision to dissolve the Association shall require the concurrence of two-thirds (2/3) of the eligible votes present at the meeting. Voting shall be done by open ballot at the General Assembly.

Liquidation Procedure

When the decision to dissolve the Association is made by the General Assembly, the Liquidation Committee comprising the members of the last Board of Directors shall liquidate the financial and physical assets of the Association as well as its rights. The procedure shall begin either on the day the decision to dissolve the Association is taken at the General Assembly or on the day the natural state of termination becomes clear. During the dissolution process, the note “İngiliz Dili Öğretimi Ve Mesleki Gelişim Derneği (Teaching English to Speakers of Other Languages) in the Process of Dissolution” shall accompany the name of the Association in all the transactions.

The Liquidation Committee is responsible for and fully authorized to liquidate the financial and physical assets of the Association as well as its rights according to legislation. This committee shall first examine the bank accounts of the Association. During this examination, the Association’s books, receipts, invoices, title and the bank account records and other documents shall be evaluated so as to make a record of assets and liabilities. Calls for debtees shall be issued and the Association’s physical assets, if available, shall be converted into cash and paid to debtees. In case where the Association is the creditor, debts shall be collected. Subsequent to the collection of loans and the reimbursement of debts, all surplus assets and rights shall be transferred to a body agreed upon at the General Assembly. If a body has not been determined at the General Assembly, all surplus assets shall be transferred to an association in the same city. The association shall be selected according to similarity of mission and number of members on the day the Association was dissolved.

All activities related to liquidation shall be recorded in written proceedings and shall be completed in three months unless an extension is granted by the local authority for a valid reason.

Upon the completion of the liquidation and transfer process of the Association’s financial assets, property and rights, the Liquidation Committee shall inform the local authority in writing in seven days. The written proceedings of the dissolution and liquidation process shall be attached to this written statement.

It is the responsibility of the last Board of Directors as the Liquidation Committee to keep the books and documents of the Association. This responsibility may be delegated to one of the members of the Board of Directors. The books and documents shall be kept for a period of five years.

Absence of Provision

Article 22- Turkish Code of Civil Law and Associations Regulations are authorized for the non-identified issues stated in this constitution.

The Board of Directors

Name & Surname Title Signature

Bahar GÜN President

Beril YÜCEL Member

Yasemin YELBAY YILMAZ Member

Yeşim ERASLAN Member

Sibel TÜZEL KANDİLLER Member

This constitution comprises twenty-two (22) articles.